Forms, Guidelines, Manuals, and
Other Resources
General
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Colors of Money | Reference Manual | 02/25/2021 |
| Fiscal Year End Processing Information and Guidelines | General Information | |
| UCF Expenditure Guidelines | Guidelines | 03/25/2022 |
| UCF Financials (PeopleSoft) Historical Data | General Information | 07/01/2022 |
Budget Planning and Analysis
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| 2022-23 Auxiliary Overhead Assessment Methodology | General Information | 03/15/2022 |
| HEERF Reimbursement Request Form | Form | 09/15/2022 |
| Understanding UCF's Budget Allocation Model | Reference Manual | 03/18/2022 |
Expense and Procurement Card
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Consumer Certificate of Exemption (DR-14) | General Information | 04/30/2022 |
| Departmental Authorization Security Access Ethics Certification | Form | 08/21/2020 |
| Expense and Procurement Card Manual | Reference Manual | 11/01/2022 |
| Gift Card-Application to Purchase | Form | |
| Gift Card - Reconciliation for Advance | Form | |
| Gift Card - Reconciliation Log | Form | |
| Procurement Card (PCard) Statement Certification | Form | |
| Procurement Card (PCard) Training for Cardholders - FPO135 | Reference Manual | |
| Procurement Card (PCard) Training for Approvers - FPO136 | Reference Manual | |
| Procurement Card and Expense Card Usage | Guidelines | 07/27/2023 |
| Receipt Replacement Form | Form | |
| Voyager Fleet Card Request Form | Form |
Financial Reporting and General Accounting (FRGA)
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Credit Card Refund Request | Form | |
| Import Accounting Journal – Central Finance | Form | |
| Import Accounting Journal–Decentralized Accounting Journal | Form |
Merchant Services
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Cash Handling and Deposit Procedures for Departments | Procedures | |
| Collecting Funds on Behalf of the University | Procedures | |
| Credit Card Merchant Procedures Manual | Reference Manual | |
| Credit Card Security Ethics Certification | Form | |
| Deposits to Student Accounts Services | Procedures | |
| Opening the University's Depository and Retrieving/Recording Content | Procedures | |
| PCI Compliance | Procedures | |
| Processing of Unpaid Returned Checks | Procedures |
Procurement Services
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Procurement Services Procedures Guide Coming Soon | Reference Manual |
Property and Inventory Control
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Add Asset Request Template | Form | 2/3/2023 |
| Asset Build Template | Form | |
| Authorization for Off-Campus Use of State Owned Property | Form | |
| Fee Assessed for Assets Not Tagged Within 20 Days of Receipt or Completion of Construction | Procedures | |
| Internal Control and Process Changes for Lost and Stolen Property | General Information | |
| Property Accountability and Inventory Control | Reference Manual | |
| Property Fiscal Year Schedule | General Information | |
| Report for Stolen State-Owned Property for Departments | Form | |
| Request for Relief of Responsibility for Property Traded or Cannibalized | Form | |
| UCF Tagging and Inventory Pre-Appointment Checklist | Form |
Red Flags Identity Theft
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Identity Theft Annual Assessment | Form | |
| Red Flags Incident Report | Form |
Tax
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Unrelated Business Income Tax (UBIT) | General Information | 08/04/2022 |
| Automated Worker Classification Questionnaire | Form | 08/04/2022 |
| Consumer Certificate of Exemption (DR-14) | General Information | 04/30/2022 |
| Employee Fringe Benefits Taxability | General Information | 08/04/2022 |
| Signed UCF W-9 Request for Taxpayer Identification Number and Certification | Form | 04/12/2024 |
| Florida State Taxes | General Information | 08/04/2022 |
| Tax Exempt Debt | General Information | 08/04/2022 |
| University of Central Florida IRS Determination Letter | General Information | 07/28/2023 |
| Understanding Compensatory versus Scholarship Stipends | General Information | 08/04/2022 |
| Withholding on International Payments | General Information | 08/04/2022 |
| Worker Classification | General Information | 08/04/2022 |
Travel Payables
Vendors Payable
| Title/Keyword | Category | Last Reviewed Date |
|---|---|---|
| Automatic Advance Payment Authorizations | Guidelines | 08/16/2021 |
| Domestic Wire Request Form | Form | 07/01/2022 |
| International Wire Request Form | Form | 07/01/2022 |
| kNEXT and Finance Business Center Payment Manual | Reference Manual | 07/01/2022 |
| Petty Cash Disbursement Log | Form | |
| Petty Cash Quarterly Reconciliation | Form | |
| Proforma Invoice for H-1B Visa Fees | Form | |
| Signed W-9 Form with UCF as a Vendor | Form | 01/17/2023 |
| Signed W-9 Form with UCF as a Vendor with the State of Florida | Form | |
| Stop Payment Request Form New | Form | 04/27/2023 |
| Vendors Payables Requisitions and Invoices Manual | Guidelines |